Interpeace /// recrute :: Finance and Administration Officer CDD

Interpeace

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Finance and Administration Officer

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Background 
Interpeace is an independent, international peacebuilding organization and strategic partner of the United Nations. Its approach contributes to building lasting peace through inclusive and nationally-led processes of change across Africa, Asia, Central America, Europe and the Middle East. Its added value is a tested approach in strengthening capacities within societies to manage conflict without resorting to violence or coercion.

Interpeace is now seeking a qualified individual to fill the position of Finance and Administration Officer.
General Position Summary
The Finance and Administration Officer will perform support functions to the project and programme implementation in the region, in the areas of finance and accounting, internal controls, HR and administration including budget compliance and reporting in coordination with Head Quarters. She/he will as well be focal point for IT locally with support from Head Quarters. The Finance and Administration Officer will report directly to Programme officer. This post is based in Tunis and involves some travel to the field in Libya and the MENA region.

 

Specific Duties
General
▪ Demonstrate a commitment to the values and working principals of Interpeace both within the Interpeace team and to the broader regional and international community.
Bookkeeping / Accounting
▪ Review all source documentation for Tunis and Libya Office funds transfers and expenditure to ensure compliance with Interpeace financial rules and procedures.
▪ Draw up payment vouchers and receipts for all expenditures and incoming funds and ensure proper authorization of payment vouchers in accordance with the approval matrix.
▪ Enter all transactions into the Tunis Office QB. Upload the Tunis Office QB file on SharePoint on a monthly basis as well as supporting documents required for monthly closing of the books.
▪ Process travel advances and follow up to ensure their subsequent liquidation within one week of the travel having been completed.

▪ Prepare monthly reconciliations of all Tunis Office bank accounts and reconcile petty cash records to a physical count of cash on hand at month end; these reconciliations should be reviewed and approved by the head of office.
▪ Reconcile all Balance Sheet accounts and pass each reconciliation to the Geneva based finance focal point for review and approval. Follow up to clear non-current items from the reconciliations.
Follow up with staff that have travel, or salary advances and ensure that any balances are cleared.
(Travel advances must be cleared within one week of the travel having been completed and salary advances within three months; salary advances will only be given in exceptional circumstances and with the prior approval of Head of MENA.)
▪ Update the Fixed assets database with new/disposed assets.
Human Resources and Administration
▪ Prepare the payroll for the Tunis and Libya office staff and ensure that all statutory deductions have been correctly made i.e. (income tax at source, mandatory social charges and staff insurances).
▪ File Tax at Source returns and any other mandatory filings on a monthly basis and ensure payments to relevant authorities are made within the required timeframe.
▪ Oversee and monitor appropriate local insurance coverage for inventory and staff as well as insurance coverage for international staff in coordination with HR Geneva
▪ Ensure that all consultancy contracts procurement is done according to financial procurement policies and keep track of internal approvals and signature.
▪ Prepare consultants’ payments for processing by Geneva for international consultants and by the Tunis office for local consultants; ensure that these are supported by up to date and fully
approved consultancy contracts.
▪ Update the Personnel & Logistics database.

Budgeting
▪ Revise and approve budgets for the region in coordination with programme team and HQ finance focal point to ensure the maximum financial coverage of the work to be implemented in the region.
▪ Enter budgets and budget revisions to the Tunis Office QuickBooks (QB).
▪ Check that the approved budget is in line with actuals and projections to ensure that execution is in line with Interpeace and donor Guidelines and advice on budget modifications in coordination with the relevant programme head.
Financial Management and Reporting
▪ Prepare the monthly Cash Transfer Request (CTR). Update estimates included in the CTR in discussion with the Programme Officer and Programme Coordinator. Review the actual / estimate against the agreed budget and where these are out of line, discuss with Head of MENA and the Programme Officer. Adjust the estimates to stay within the agreed budget and ensure that
Programme Officer take the necessary action to bring future expenses in line with the adjusted estimates.
▪ Prepare and approve internal and donor financial reports in coordination with programme team and Head Quarters finance focal point to ensure reliability of data before external submission.
▪ Act as the focal point for the auditors during the project audit and Interpeace statutory audit.
▪ Banking Services – liaise with the bank and assist in selection of expanded or alternative banking services, if needed, in consultation and with the approval of the Interpeace CFO.
Monitoring and Capacity Building
▪ Make periodic visits to projects and Partners (in coordination with Programme staff) for internal control and capacity building:
• review that all payment vouchers have correct supporting documentation and have been
properly authorised. Review also for reasonableness and for improper transactions.
Improper transactions should be drawn to the attention of the Programme Officer for follow up.
• review all balance sheet reconciliations
• Identify areas of weakness and provide training
▪ Training of new Finance staff from partner offices, as requested, in coordination with Geneva ASU.

Other
▪ Focal point on IT support issues in coordination with HQ IT officer.
▪ Perform other duties as called upon.
Requirements:
– Degree certification in accounting/finance or equivalent
– Understanding of and experience in financial bookkeeping, preferably within the not-for-profit
sector
– Strong understanding of budget management; financial controls; source documentation
verification; preparation of payment vouchers; and procurement processes
– Strong accounting knowledge and operating capacity for QuickBooks (or demonstrated capacity to learn new accounting systems)
– At least three years’ experience in administration / accounting; working knowledge of HR procedures
– Strong written and oral communication skills in English
– Computer literacy in all MS Office applications
– Ability to work to tight deadlines
– Strong commitment to supporting local peace building initiatives and to the values and working
principles of Interpeace.

Interpeace Competencies
• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

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Comment postuler :
Qualified candidates may submit a complete curriculum vitae and a letter of interest to

[email protected].
“Finance and Administration Officer, Tunis » MUST BE included in the subject line of the application e-mail to be considered.
Please note that due to high volume of applications, ONLY short-listed candidates will be notified.
For more information about Interpeace, its values and working principles, please visit the Interpeace
The application period is open until the position is filled.
Ville : Tunis
Nom / Entreprise : Interpeace
Email :

[email protected]
Adresse : 2E Chemin Eugène Rigot