Executive Assistant

The ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and have high attention to details.

Responsibilities

• Project management
• Events coordination for internal and external meetings.
• Assist in the preparation of presentations to stakeholders.
• Assist and provide support in human reources.
• Letter writing correspondence.
• Board meeting arrangements/minutes follow up
• Provide secretarial support as required
• Keep filing up-to-date and maintained according to best practice system;
• Complete travel/guest arrangements
• Complete editing of documents
• Complete errands as required to support the CEO.
• Office Management including organizing of meetings
• Complete other tasks as directed
• Keep organizational charts up-to-date and communicate
• Assist the CEO in managing confidential information such as personnel files, performance discussions, remuneration changes, etc. Ensure such information is both secure and available to individuals with appropriate authority to review.
• Create and keep organizational staff files up-to-date and filed in accordance to best
• Practice system set by the CEO
• Previous experience in providing executive support and HR assistance
• A high degree of confidentiality and sensitivity
• Driver’s license preferred.
• Willingness to take and seek direction before acting.

Qualifications

• Bachelor’s degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills