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Administrative Assistant

À propos de l’offre d’emploi

The European Investment Bank (EIB) is the European Union’s bank. It works in support of EU development and economic co-operation policies by financing investment in both public and private sectors. The EIB is seeking to recruit for its Regional Office in Tunis, Tunisia, an:

Administrative Assistant

• Regional Development Division (REGDEV),
• Environment & Sustainable Territorial Development Department (ETD)

This is a fulltime position

The term of this contract will be 1 year

Panel interviews are anticipated for end of February. 

This position is open to nationals of Tunisia and other nationals with a valid Tunisia work permit. Employment with the EIB is subject to pre-employment screening. Appointment of a selected candidate is conditional on a successful completion of the EIB pre-employment screening.

Purpose

Provide administrative support to the Maghreb PJ Regional Team (the Team) based at the EIB office in Tunis, and contribute to the smooth functioning of the office overall on a day-to-day basis.

Operating Network

The Administrative Assistant will report to the Head of the Regional Development Division in Luxembourg. Operational guidance will be provided by the PJ ERI Representative in Tunis. Administrative and institutional guidance will be provided by the EIB’s Regional Office in Tunis, managed by its Head of Office.

Main responsibilities

• Assist the Team in all administrative tasks: screen and distribute incoming documents and correspondence, prepare responses and/or ensure appropriate follow-up, distribute and circulate information within the Team, organize documents and folders for the use of the PJ Regional Team and any other relevant tasks
• Be responsible for scheduling, organisation and management of meetings and appointments on behalf of the Team members
• Interface with internal and external contacts, as well as with the Projects Directorate and other services at EIB Headquarters in Luxembourg
•  Prepare standard texts (e.g. letters to authorities, answers to clients, compilation of information letters)
• Provide interpretation from Arabic to French/English and retroversion (either consecutive or whispering during meetings), as well as translate documents from Arabic to French/English and vice-versa
• Organise, prepare and provide support to the Team on business trips in and outside the country, including occasional travel with Team Members
• Handle and update filing systems and project databases;

It is essential that the Administrative Assistant has a solid understanding of the local public sector and functioning of the ministries and other public authorities, as well as a good understanding of project processes and the project cycle.

Qualifications

• Higher education diploma, preferably in office management / business administration / technical studies
• At least 2 years of relevant professional experience, preferably in an international environment
• Excellent knowledge of standard computer tools (Microsoft Office: Word, Excel, Powerpoint, Outlook)
• Excellent knowledge of written and spoken Arabic, French and English

Competencies & skills

• Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals 
• Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes
• Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns
• Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behaviour with the organisation’s needs and intrinsic values, acting with integrity in ways that promote the organisation’s mission, policies and rules.

We are an equal opportunity employer, who believes that diversity is good for our people and our business. As such, we promote the inclusion of suitably qualified and experienced staff without regard to their gender, age, racial or ethnic origin, religion or beliefs, sexual orientation/identity, or disability (*).

Personal data are processed in the context of recruitment in accordance with Regulation (EU) 2018/1725 of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.

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If you are interested in applying, please submit your CV and Motivation Letter to 

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