Mercy Corps /// recrute :: Senior Logistics Officer CDD

• Position Title: Senior Logistics Officer
• Departement: Operations
• Location: Tunis, Tunisia
• Position Category: Full-time Part-time AND Regular Temporary
• Supervisory Responsibility : Directly supervises the Logistics Officer, Field Logistics Assistant(s)
• Reports directly to: Operations Manager
• Works directly with : Operations, Finance and Programs departments.

DEPARTMENT SUMMARY:

The Senior Logistics Officer will be part of the operations Department team which is committed for implementing and maintaining the highest standards of efficiency and integrity in all Mercy Corps (MC) internal procedures.

GENERAL POSITION SUMMARY:

The Senior Logistics Officer will manage and oversee logistics support functions for the Mercy Corps programs and offices in Tunisia.

ESSENTIAL JOB FUNCTIONS:

• LOGISTICS
  • Procurement
    • Has a full understanding of MC procurement policies and procedures. Provide training to staff on these policies;
    • Ensure that the procurement department supports the programs efficiently and compliantly
    • Daily supervision of MC procurement activities & provides backup to Procurement Officer according to workload;
    • Ensures that hard and electronics documentation of supplies and transactions are completed and archived as per MC standards.
    • Ensure that a weekly purchase status and completed purchases reports is submitted using the Ongoing Purchase Request (PR) Master list and PR Master List.
  • Offices & Stocks management
    • Ensure that offices & Stocks are managed in accordance with the Mercy Corps Policy and Procedures Guidelines.
    • Ensure that offices have all necessary setup and maintain rooms’ inventory.
    • Prepare report of monthly stocks, end of grant stocks, fiscal year physical counts and other physical counts.
    • Maintain physical and electronic copies of inventory, as per formats and forms provided in compliance with MC Manuals.
• • Fleet Management
    • Ensure that the management and use of all MC Tunisia vehicles are respecting guidelines and safety requirements from MC internal policy.
    • Supervise and centralize all administrative files for each vehicle and keep proper records of vehicles use and consumption related documentation.
    • Responsible for monthly compilation and submission of report related to maintenance, vehicles log sheet and all expenditure related to the fleet.
  • Asset Management
    • Ensures that procedures outlined in the Mercy Corps Asset Management Manual are implemented in all Mercy Corps Offices.
    • Ensure that all Mercy Corps assets in Tunisia are tagged, codded and registered in the asset register and ensure the appropriate coding and tags are placed on each item. Update asset register with changes and new acquisitions.
    • Ensure all necessary reports and physical count/check where all assets are located and their status confirmed.
    • Ensure the update of the electronic Assets Master List database monthly and provide an electronic copy to supervisor ; A hard copy is printed, signed and filed in the assets folder;
    • Advises colleagues on asset and equipment use guidelines.
    • Ensure all lost, damage, sold, stolen (or other) items are properly recorded in with an approved Disposal of Assets form. Ensure any necessary, supplement documentation is completed.
  • Information Technology:
    • Maintain the IT system in the Mercy Corps Tunisia offices and ensure the proper functioning of equipment and network to meet office needs (Emails addresses, access to server, printer etc)
    • Orient staff on appropriate use to ensure adherence to MC policies.
    • Establish and setup a clear back-up policy and schedule and undertake the necessary steps for this activity.
    • Coordinate with local IT Systems Providers to ensure equipment’s check and General IT maintenance as per needs outlined by staffs.
    • Maintain proper documentation of all IT equipment including; system profiles, warranties and IT stock/accessories.

• OTHER
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
  • Develop & maintain local procedures & work instructions to document country-specific processes and know how related to responsibilities listed in this position description.
  • Other duties as assigned.

SUCCESS FACTORS:

• Conscientious with an excellent sense of judgment
• Ability to work simultaneously on multiple tasks
• Willingness and ability to work effectively with a wide variety of people
• Ability to work as part of a team and coordinate with project personnel
• Good spoken and written in French and English
• Computer literate and strong organizational skills.

ORGANIZATIONAL LEARNING

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.